Minutes of Annual Meeting of Dundry
Held on Wednesday 2nd April 2008
in Dundry Village Hall
Chair:Cllr Kevin Smith
Maggie Keast, Jane Swyer, Bee Peters, Richard
Thomas, David Hurford. Dave Nevitt, Bee
Quick & Duncan
District Cllr Hugh Gregor.
Present:3 members of the public.
Cllr Mike Gleave, WPC Jackie McDonald &
PCSO Michele Barrett.
Representatives from Dundry Sports and
Minutes of the Annual Meeting of Dundry Parish Council April
The minutes of the last Annual Meeting
of Dundry Parish Council were signed as a true and accurate
Proposed – Cllr Richard Thomas;Seconded; - Cllr David Hurford.
Crime Report for Preceding Year
WPC McDonald had submitted the following crime report that was read out
by Cllr Peters:
In the past 12 months there have been 82 reported crimes in
the Parish, which is 22 crimes less than the previous 12
That gives a total of 35 people being arrested and identified as
responsible for crimes.As in previous years most of the crime is committed
from non-Dundy residents.The Police detention rate is 28% for the Parish, the
current force average is 25%.
In the recent Parish Plan survey there were concerns raised about burnt
out vehicles, particularly in East Dundry.This year has been the lowest ever with only 9
vehicles – last year it was 36 vehicles.Another issue raised was youths and anti-social
behaviour – 21 such calls were received but 15 of these
relate to motor cycle/quad bikes being driven on and off
majority being off-road and on the slopes of East Dundry. The total number of calls re anti-social
behaviour received this year equates to the numbers that
towns such as Nailsea, Clevedon & Portishead will have in a
Fly tipping remains a real problem and further joint operations with
the Environment Agency will soon be happening.
There have been 19 road accidents, 2 less than last year.There has been a considerable reduction in the number
of accidents on Broadoak Hill.Weather conditions are still a major factor in
In total, 424 calls were made to the Police, an increase of 67.In the age of mobile phones, the Police often receive
multiple calls to the same incident.Police attended more calls to highway disruptions
such as trees down, flooding and fly tipping than any other
From a policing viewpoint, crime in the parish is low and the quality
of life is good – long may it continue.
I (WPC Jackie McDonald), will be remaining as the beat Manager for the
foreseeable future and I look forward to another successful
The Neighbourhood Policing Team for Dundry
are WPC Jackie McDonald, PCSO Michele Barrett and
Neighbourhood Watch Co-ordinator, Richard Stamp.All can be contacted on 0845 456 7000.In any emergencey, ring 999.
The Chairperson thanked WPC McDonald for her continued support and it
was observed by Cllr Nevitt that the report was very
positive and endorsed the belief that Dundry is a safe and
secure place to live.
Cllr Bee Peters gave a short report on
the activities of the Neighbourhood Watch volunteers and of
the recent reorganisation of the NW Team.She was pleased to inform Councillors that quarterly
newsletter delivery volunteers had been found for Crabtree
Lane and Close and Upton Lane, with the result that only
approximately 1/3 of homes do not receive the newsletter.Cllr Peters formally thanked all the co-ordinators
and volunteers for their continued support.
Cllr Thomas observed that there have
been no recent complaints regarding car parking problems in
road repairs remain outstanding – to be discussed during the
following monthly meeting of Dundry Parish Council.
This last year has presented challenges
to try our patience!As I sat composing this report, I have to admit that
to start with, I found it hard to think of what Dundry
Parish Council has achieved over the last year.We can all see that the road repairs on
Dundry Lane have still not been
undertaken. Until just yesterday evening, I thought another
year had passed without the Sports and Social Club agreement
being signed, and looking around the village, there are as
many potholes as ever!
However, I think that Cllr Pittaway has
now reached a satisfactory agreement between the Parish
Council and the Sports & Social Club, which will be signed
later this evening, and I am so pleased that this has
finally been achieved.
The potholes are a never ending battle.I can’t in all honesty complain too much, as
North Somerset are pretty quick to act when
advised of significant potholes.So too are they quick to collect rubbish illegally
dumped, thus helping to keep Dundry tidy.
Cllr Nevitt and his Parish Plan
Committee have worked incredibly hard to bring us to the
point of forming action plans resulting from the analysis of
the Questionnaires circulated and I have every confidence
that the Parish Plan will bring new and exciting initiatives
to Dundry and reinvigorate the Parish in general.
I am pleased that North
has at last extended the green waste collection to Dundry
and delighted that we have our own gardening experts who
willingly give up their free time to tidy and enhance the
appearance of the Parish – so grateful thanks go to Cllr
Jane Swyer and of course, Chris Glover.
We are actively working towards the
improvement of the appearance of the
turning circle and the village car park, in the hope that a
more pleasant environment will discourage anti-social
Our local beat officer, WPC Jackie
McDonald, continues to keep in regular contact, as does PCSO
Michele Barrett, and my thanks go to them for their advice
This year, we welcomed a new district
Councillor to our meetings, Hugh Gregor, who has many years
experience of parish council work, and so is a useful source
of help and advice and a welcome member of the team.
Behind the scenes of Dundry Parish,
Mike Searle quietly and efficiently maintains the Parish
website, so I would also like to thank Mike for his
My thanks go to all the Parish
voluntary role which often goes unnoticed but collectively,
we can make a difference.One of our greatest forthcoming challenges will be to
defend Dundry’s corner in the south
development and to this end, Cllr Maggie Keast will
represent Dundry Parish Council at a four day stakeholder
event this month.
However, without the interest of
Parishioners, we speak quietly – so please take a look at
what we are doing and if you have something to say – come to
the meetings or get in touch some other way and help make
Dundry’s voice heard!
Finance Report and Precept Requirements
The Clerk distributed details of
expenditure for the past year and the planned budget for
was pleased to report that the Finance Committee had been
able to apply for a substantially reduced precept this year.The budget underspend from 2007/2008 will be
discussed when the final figure is known, although Cllr
Keast reported that a neighbouring Parish Council were
setting aside a considerable sum in anticipation of costs
involved in fighting the South Bristol development and
wondered if Dundry Parish Council should consider
ring-fencing an amount of money for this same purpose.
Matters Raised by Parishioners
Car parking on pavements in
Crabtree Lane was raised as a
vehicles parking in this way regularly obstruct the
footpath, preventing pedestrians from using them.Particular concern was expressed for those in
wheelchairs, pushing pushchairs and for school children
walking to the primary school minibus pick-up point, all of
whom are forced to walk around the cars and onto the
Clerk was asked to raise this issue with WPC McDonald.
Mr Chris Glover, after thanking Dundry
Parish Councillors for their continued work, asked if a date
had been set for the road repairs on
Dundry Lane.Before answering this question, the Chairperson asked
Cllr Pittaway to declare an interest in this matter and
asked him not to comment.He went on to explain that North
Council blame the landowner for the delay.Cllr Thomas demanded that North Somerset Council
fulfil their responsibility and address this long
outstanding issue immediately.Mr Glover advised the Council that he is considering
complaining to the Ombudsman, suggesting maladministration.Cllr Thomas asked District Councillor Gregor to
intervene and approach North Somerset Council on Dundry
Parish Council’s behalf.The Clerk was asked by a Parishioner to ensure that
when repairs take place, the bus company are made aware of
the necessary road closure and put in place appropriate
Mr Glover asked if footpath number 30
off of Dundry Lane,
could be fenced and the stile reinstated.
still need trimming back.
Sports and Social Club
The Sports and Social Club submitted a
short report together with their financial balance sheet for
reported that they regularly experience problems with dog
owners leaving mess on the field and that the club house has
been subject to vandalism. Other problems include moles on
the area of the field bordering Mr Pearce’s land and rubbish
being dumped by some residents that border the field.Cllr Gregor promised to supply information of a North
Somerset Council scheme that Dundry Parish Council may be
able to join, which would force dog owners to clean up after
Cllr Thomas queried the accounts report
submitted and after discussion, Cllr Pittaway and the Clerk
were asked to seek clarification.
District Councillor’s Report
District Cllr Hugh Gregor reported that
he had taken office on
3rd May 2008, taking over from Cllr
He has received careful training by North Somerset Council
and has attended every full Council meeting and South Area
Committee meeting since taking office, as well as sitting on
the Children and Young Peoples Services Scrutiny Panel.Cllr Gregor advised that he works hard to ensure that
the name of Dundry is raised as much as possible to remind
the ‘powers that be’ of the existence of our Parish on the
far boundary of North Somerset.He was pleased that his lobbying had resulted in the
extension of the green waste collection scheme to Dundry and
the delivery to all households of the North Somerset Life
magazine with effect from April 2008.He wished to encourage all Parishioners to read the
magazine which will act as an excellent source of
Cllr Gregor reported that he continues to lobby for improved
highway maintenance and was pleased to inform that funding
has recently been diverted for this purpose.He advised the Council that additional funding has
been given to Local Councils in order that fly tipping can
be tackled more robustly and dumped rubbish to be collected
Cllr Gregor continues to take a keen interest in the
development and expansion of
and recommended that Dundry Parish Councillors meet with the
new Managing Director.He advised that BIA will be appearing on the agenda
for the next South Area (Planning) Committee on 16th
April although the reason for this is not clear.Parish Councils are permitted to speak for five
minutes directly prior to the meeting.He also advised that he had recently attended a
meeting in London
hosted by professional pressure groups opposed to airport
expansion which had proved very informative.Cllr Gregor advised the Council of ‘Parish Voice’
which is an opportunity for Parish Councils and members of
the public to make direct representation to North Somerset
Council on any issue for which they have concerns or an
Finally, Cllr Gregor reported on his
attendance at day 1 of the Stakeholder Event on the Bristol
Urban Extension that day.
Community Transport Scheme
Cllr Quick gave a brief report on the
Dundry Community Transport Scheme which has been in
operation for six months.The scheme receives requests for transport 2 or 3
times per week on average but to ensure the future success
of the scheme, volunteer drivers are desperately needed.The scheme had received a £50 grant to help with the
initial set up costs and the annual insurance payable may,
in future, be included in a group insurance policy paid for
by Community Action.
The Chairperson thanked Cllr Quick for
her continued work on the scheme.
Cllr Richard Thomas reported that
Dundry Parish Council continues in its membership of the
Parish Council’s Airport Association (PCAA).BristolInternationalAirport
has a new MD, Mr Paul Kehoe, and passenger numbers are
expected to increase from 6m this year, to 7m next, which
represents a faster increase rate that anticipated in either
the Government White Paper or the Master Plan.The terminal extension planning application has been
delayed until later this year although BIA are getting more
passengers through the existing terminal.The covered walkway proposal was submitted as
‘permitted development’ but opposers believes it should be a
full planning application with full consultation and an
environmental impact study – this has been resisted by BIA.The proposal increased the capacity by providing more
waiting areas for passengers and Cllr Thomas confirmed that
Dundry Parish Council has submitted comments on this matter
to North Somerset Council.
Cllr Thomas reported that the PCAA met
with the Government Office South West to reiterate concerns
about the pace of development and lack of infrastructure.The PCAA has been invited to take part in the
Governments Transport Sustainability Forum which will lead
to green and white papers.
Cllr Nevitt reported on a very
The Parish Plan committee membership remains at five persons
(though not all ‘founding’ members), all of whom have worked
extremely hard and to whom thanks were given.
He advised Councillors of the
activities of the committee and reported that the results of
the questionnaires will be distributed to all households and
a public meeting will be held to decide on exactly which
issues to focus attention.As previously reported another ‘Dundry Day’ will be
held although the date has had to be changed to
13th July 2008 due to village hall
Cllr Nevitt expressed some
disappointment that more Parishioners had not volunteered to
sit on the Parish Plan committee but insisted on looking
forward with a positive attitude.
Cllr Gregor advised that further grants
were available to assist with the formulation of Parish Plan
action plans, although Cllr Nevitt was aware of this and had
already submitted an application.
Cllr Peters thanked Cllr Nevitt for his
cheerful leadership of the Parish Plan committee and the
Chairperson offered his own thanks for the continued hard
work of all involved in the Parish Plan.
Mr Glover asked Cllr Nevitt how many
parishioners had asked for allotments in their completed
Cllr Nevitt replied that 17 had asked and this would
therefore be an action point.
Future Projects for the Parish
It was agreed that the conclusion of
the Parish Plan would bring forth various projects.The Chairperson expressed his wish to see the
enhancement of the village car park and ‘The Steps’ and the
tidying of the Hill Road
There being no further business, the meeting
ended at .Copies of the full minutes of the Annual Meeting of Dundry
Parish Council held on Wednesday 5th March 2008 can be
found on village notice boards, on the parish website or obtained
from the Clerk, Mrs Julie Smith - 0117 978 4209.